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Ministry for Foreign Affairs of Finland

Consular Services - Embassy of Finland, Ottawa : Services : Consular Services

EMBASSY OF FINLAND, Ottawa

55 Metcalfe Street, Suite 850, Ottawa, Ontario K1P 6L5, Canada
Tel. +1 613 288 2233, E-mail: embassy.ott[at]formin.fi
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Consular Services

Customer service

By appointment only.

Embassy of Finland, Ottawa

Tel: +1-613-288 2233
Fax: +1-613-288 2244
E-mail: embassy.ott@formin.fi
Telephone inquiries: Mon-Thu 9.00 a.m. -12.00 p.m,. Fri 11.00 a.m.- 12.00 p.m.
Customer service by appointment only: Mon–Thu 1:00 p.m. – 4.00 p.m., Fri 9.00 a.m. – 11.00 a.m.
On-call duty (emergency) tel. 011-358-9-160 55555 (the Ministry for Foreign Affairs in Finland)

Honorary Consulate, Toronto

Passport applications and notary services
Tel: +1-416-964-0066
E-mail: toronto.ott@formin.fi
Customer service by appointment only: Mon-Fri 9:00 a.m. – 3 p.m.

Honorary Consulate, Vancouver

Passport applications and notary services
Tel: +1-604-688-4483
E-mail: vancouver.ott@formin.fi
Customer service by appointment only: Tue & Thu 10.00 a.m – 12.00 p.m. and 1.00 p.m. – 4.00 p.m.

Consular services are available to Finnish citizens and foreign citizens residing permanently in Finland. Services include general advice, notarial services, and help for persons in distress or in crisis. For a detailed listing, see the Consular Services Act.
Consular Services Act (PDF, 163 kB)

 Address change

When a Finnish citizen changes address while living abroad, he/she should inform the Local Register Office in Finland.  There are three ways to do this, by email to address@maistraatti.fi or by using the e-service at Suomi.fi or in writing using the Change of Address form in the link below.

The completed form can be mailed directly to the address at the bottow of the form or directly to one's own Local Register office in Finland. It can also be sent to the Embassy in Ottawa or Honorary Consulates in Toronto or Vancouver.

Please note! If you are moving abroad from Finland or are moving back to Finland, please contact the Local Register Office for more information.

Authentication of Canadian documents to be used in Finland

Authentication of Canadian documents is a two-phase process. First, the Global Affairs Canada certifies that the document has been issued by the proper authority, after which the Finnish Embassy in Ottawa or honorary consulate in Toronto or Vancouver adds their seal to legalize the document by confirming the competence of Foreign Affairs official to authenticate such certificates.

Please visit the web site of Global Affairs Canada for detailed information on how to authenticate Canadian documents.

Authentication of Finnish documents to be used in Canada

Please follow Finnish Ministry for Foreign Affairs Legalization Service instructions for countries who are not signatories to the Hague Apostille Convention.

Birth

In order to register the birth of a child born in Canada to a Finnish citizen parent to the population registry in Finland, you need to send the Embassy in Ottawa or the Honorary Consulate in Toronto or Vancouver the following:

  • completed form pdfNotification of a Finnish citizen born abroad (PDF, 231 KB)
  • authenticated copy of a long form birth certificate issued by the appropriate provincial authority. Information on how to authenticate Canadian documents
  • photocopy of the child's Canadian passport if s/he has one
  • photocopies of the passports of the mother and the father (the pages with personal information)
  • photocopy of the Permanent Resident Card, Canadian visa in the passport of the Finnish parent/parents or photocopy of the Finnish citizenship decision (in case of multiple nationality)

The Finnish Embassy in Ottawa, the Honorary Consulate in Toronto or Vancouver will forward the documents to the Population Register Centre of Finland.

Please remember that your marriage should also be registered in Finland.

More information on registration matters can be read from "Instructions on relaying information about expatriate finns".

For children with only the father being a Finnish citizen and the parents are not married a Finnish citizenship is only granted through declaration. For more information, visit the website of the Finnish Immigration Services, migri.fi.

Please note, dual citizens living abroad may lose their Finnish citizenship automatically on their 22nd birthday.

Canadian citizenship

 As of June 1, 2003 Finnish citizenship law allows multiple citizenships (dual citizenship). From that date a Finnish citizen will not lose his/her Finnish citizenship when becoming a Canadian citizen from own application or one submitted by a guardian.  A Finnish citizen who has become a citizen of another country prior to June 1, 2003 will automatically lose his/her Finnish citizenship but can reclaim it through a declaration which is subject to a fee.  More about the declaration

 Canadian citizenship must be entered into the Finnish population register. Registration is completed by submitting a notarized copy of the Canadian citizenship certificate indicating the date of becoming a Canadian citizen that has been authenticated by the Authentication division of Global Affairs Canada. Citizenship card with photo cannot be used for this purpose unless accompanied by the cover letter with naturalization date.

To complete authentication of citizenship certificate, the certified copy has be mailed to of Global Affairs Canada in Ottawa.  Details and address information:

Once in receipt of the authenticated document, it can be forwarded to the embassy or honorary Consulate in Toronto or Vancouver to complete the authentication process. Please include a photocopy of the i.d. page of your latest Finnish passport or a note with your contact information and Finnish identity code.

Certificate of Life or Affidavit

If a Finnish citizen or a child of a Finnish citizen resident in Canada has been requested to provide  proof that he/she is alive for the Finnish authorities for example in connection with estate matters, the necessary document (Certificate of Life or Affidavit) can be issued by a Canadian lawyer, notary public or a commissioner of oaths.   The Embassy and honorary consulates can also issue a Certificate of  Life (elossaolotodistus, sometimes also called a virkatodistus).

A personal visit with valid proof of identity (e.g. passport) and address (utility bill etc.) is required. Fees apply, please see Service fees.  Certificates of Life issued for Finnish pensions are exempted from fees if issued by the embassy or honorary consulates.

Criminal records

Criminal records are maintained by the Legal Register Centre and issues extracts for private individuas for example for a visa or immigration purposes.

more information and online application at Suomi.fi.

Death

To register a death in Finland you need to send the Embassy in Ottawa or the Consulate in Toronto or Vancouver the following:

Information on how to authenticate Canadian documents.

The Finnish Embassy in Ottawa, Consulate in Toronto or Vancouver will forward the documents to the Population Register Centre of Finland.  You can also forward the death registration to Finland yourself once the embassy or consulate has completed the authentication of the death certificate after it has been  first authenticated by Global Affairs Canada.

More information on registration matters can be read from "Instructions on relaying information about expatriate finns".

Driving license permit

Exchanging Finnish driving license into provincial driving license:

Finnish missions abroad are not authorized to authenticate Finnish driving licences. They are also not able to issue certified copies or certify translations of driving licences.

Finnish Transport Safety Agency, Trafi, is responsible for issuing driver licence extracts which can be requested online as long as you have an access code for online banking with a Finnish bank.  More information about ordering the extract: http://www.suomi.fi/suomifi/english/eservices/forms/trafi_f109/index.html

You can also contact Trafi at +358 29 534 5000 or email kirjaamo@trafi.fi

Marriage

To register your marriage in Finland you need to send the Embassy in Ottawa or the Honorary Consulate in Toronto or Vancouver the following:

  • completed form: pdfNotification of marriage of a Finnish citizen abroad (PDF, 203 KB)
  • authenticated copy of marriage certificate issued by the appropriate provincial authority. Information on how to authenticate Canadian documents.
  • photocopies of the passports of both spouses (the pages with personal information)
  • photocopy of the Permanent Resident Card or the Canadian visa in the passport of the Finnish citizen/s or photocopy of the Finnish citizenship decision (in case of multiple nationality)
  • If both spouses are Finnish citizens, both have to fill out their own marriage registration form.

To register your civil partnership in Finland send the Embassy in Ottawa the same documents but complete a form notification of a civil partnership registered outside Finland. Form can be found from the website of the Finnish citizen services:

The Finnish Embassy in Ottawa, Honorary Consulate in Toronto or Vancouver will forward the documents to the Population Register Center of Finland.

More information on registration matters can be read from "Instructions on relaying information about expatriate finns".

Medicine

Medicine imports to Finland are subject to a number of restrictions. Travelers entering Finland are allowed to bring in the medicines they need for their own use. Those who are entering from outside the EEA can bring in an amount of three month's need. As those entering Finland can only bring in medicinal products for own use, prescribed products in their possession must be accompanied by a doctor's prescription. The regulation limits the amount of medicines anyone entering Finland can bring in, depending on whether such products come under the Finnish classification of self-care medicine, prescription drugs or narcotic drugs.

For more information, please contact:

Military service

All male Finnish citizens aged 18-60 are subject to compulsory military service. This also applies to Finnish citizens residing abroad, Finns holding dual citizenship and former foreign nationals who have been granted Finnish citizenship. If you are male and turn (have turned) 18, you are expected to present yourself at the call-up to establish whether you are fit for the service or to seek exemption in case of multiple nationalities.

Finnish citizens abroad may register by proxy, dual citizens can seek exemption, women may apply for service and the Embassy in Ottawa, the Consulate in Toronto or Vancouver will assist in forwarding the paperwork to the authorities in Finland.

For more information, please contact:

Moving to Finland

Pensions

A pension accrues from work performed by a foreigner in Finland under Finnish legislation, in the same way as for a Finn.

In Finland, pension provision consists of the employment-based earnings-related pension and the residence-based national pension. If a foreigner is on short posting in Finland, he or she may be covered by the social security in the country of origin. One requirement for this is a certificate on legislation applicable from the home country.

The earning-related pension safeguards the stabilized level of consumption, achieved during the time of active participation in working life. The earnings-related pension provides security in the event of old age, incapacity for work, unemployment or death of family breadwinner for employees and self-employed persons. Further information on the national pension can be obtained from the Social Insurance Institution (KELA).

More information:

Population registration

The Population Register Centre develops and controls the registration, maintenance and delivery of population information together with the local register offices. A Finnish citizen living abroad is responsible for updating their personal information in the Population Registry. To update your information please contact the Embassy of Finland in Ottawa, or the honorary consulates in Toronto or Vancouver.

A Finnish citizen can check their personal information in the Finnish Population Registry once a year free of charge. This is done by sending a letter or the form "Tarkastusoikeuden käyttäminen" to the local registry office in Finland.

If the applicant does not know which registry office they belong to, they can request this information from the registry office of Pietarsaari unit.

More information on registration matters can be read from "Instructions on relaying information about expatriate finns".

Social security

To be eligible for social security benefits, you must be living in Finland. In order to get certain pensions or the disability allowance, you must have lived in Finland for a certain period of time. The length of your residence in Finland also affects the amount of your pension. To qualify for parenthood allowance, you must have lived in Finland for 180 days before the date on which your child is due to be born.

For more information, please visit:

Taxes

In Finland, resident individuals are taxed on their world-wide income. Residents are taxed to progressive tax rates for national tax purposes, and flat rates for municipal ones.

A non-resident alien, e.g. one who is occasionally working in Finland, is taxed on Finnish-source income only. However, tax treaties may provide that, under certain conditions, even such income may not be taxed in Finland. Non-residents are taxed at flat rates in accordance with the Non-residents' Tax Act.

Information about the Finnish tax system:

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Updated 11/24/2017


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